Use this when someone joins the project, a new organisation receives access or an important model and drawing package is about to be issued.
Project information should not depend on personal inboxes, shared passwords or links that remain open indefinitely. Agree one approved route and keep the access record current.
Warning signsShared usernames, public links with no expiry and former team members who still have access.If something goes wrongRevoke the link, tell the project and security contacts, record what was shared and correct the permissions.
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1. Establish the approved route
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2. Control transfers and links
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3. Check devices and local copies
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4. Keep an access register
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5. Prepare files before external issue
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6. Protect version history
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7. Close access properly
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Add an owner and date to every open item when you use this with a live team.
One current project record
Everyone knows where the approved information lives, who can use it and which version is current.
Start with the deliverable
Need to review a BIM project setup?
Book a consultancy call or send the team, systems and file-sharing requirements. We can help plan the access and mobilisation route.
